TERMS AND CONDITIONS FOR REGISTRANTS & ATTENDEES
Completing the booking form for VR Connects constitutes a legally binding contract and our terms and conditions take precedence over those of any other organisation in every case.
PAYMENTS & CONFIRMATION OF BOOKING
All payments must be in pounds sterling. VAT is applicable to all purchases at the UK prevailing rate.
Once we have received details of your paid booking, we will send you an email confirmation and users area log in details. If payment is not made at the time of booking, your registration will be provisional and confirmation will only be sent when payment has been received in full, please contact firstname.lastname@example.org if you are unable to pay by credit or debit card at the time of booking.
N.B. We must receive payment prior to the conference date. If you have not received confirmation of your booking within 7 working days of the conference date, please contact email@example.com.
Steel Media Ltd does not accept responsibility for the non-arrival of information.
CANCELLATIONS & CHANGES TO BOOKINGS
All cancellations must be made in writing to firstname.lastname@example.org – and only deemed accepted if a confirmation of receipt is sent from Steel Media.
Cancellations made 60 days prior to the event (for which the booking applies) will receive a 100% refund minus a £25 admin fee.
Cancellations made within the period between 30-59 days prior to the event (for which the booking applies) will receive a 50% refund minus a £25 admin fee.
The company regrets that no cancellations are acceptable within 30 days of an event (for which the booking applies), and therefore no refunds are payable from this period up to, during or following the event, however a substitute delegate can be nominated to attend in your place.
Whilst the programme (“Agenda” or “Schedule”) is correct at the time of going to press, Steel Media Ltd reserves the right to make changes to the programme, location and/or speakers without prior notice. Such alterations may occasionally be necessary due to circumstances beyond our control.
Where circumstances force cancellation of the conference in its entirety, Steel Media Ltd will make every effort to refund as much of the conference fee to each paying delegate as possible, having regard for any irrecoverable costs of production for which Steel Media Ltd remains liable.
Steel Media Ltd is not liable for any consequential loss suffered by the delegate.
Views expressed by speakers are their own. Steel Media Ltd disclaim any liability for advice given, or views expressed, by any speaker at the event or in any documentation provided to delegates.
FILMING & PHOTOGRAPHY
Please note that for promotional purposes, there may be a professional photographer and video production taking place during the event. As a condition of attending this event, you agree to being featured in any promotional photos taken at the event or at venues directly associated with the event – for example the Pocket Gamer Party or Speaker & VIP reception.
Overnight accommodation is not included in the registration fee. However, reduced rates have been arranged at a number of hotels close to the venue, please check our website or email email@example.com for more information.
DELEGATE ACCESS & DIETARY REQUIREMENTS
We make every effort to ensure that our events are accessible and enjoyable for all our delegates, and we always provide a vegetarian option for lunch.
If you have any other dietary requirements or would like to discuss any access or specific requirements you may have, please inform our Events team at the time of booking. Email firstname.lastname@example.org or call +44 (0)7769686951.
DATA PROTECTION & PRIVACY
Steel Media Ltd recognises that your privacy is important to you. The information you submit to Steel Media Ltd, and at Pocket Gamer Connects conferences will be kept confidential and secure once received. The information will be processed by Steel Media Ltd or on its behalf under strictly regulated conditions in accordance with the provisions of the Data Protection Act 1998.
By registering for this conference and disclosing personal information to Steel Media Ltd you consent to the collection, storage and processing of information in the manner described in this policy. Please note that your continued use of the Pocket Gamer Connects website and/or products and services constitutes your agreement to any changes to this policy and the website terms and conditions of use.
Steel Media Ltd will only disclose this information in the following circumstances:
• where your consent has been obtained;
• where there is a legal obligation;
• where there is a public duty; and
• in connection with the assignment or transfer of all or any of its rights and obligations to any of its group companies or to any other third party.
• We may share your name, title, twitter ID and company information only with other PG Connects conference participants for networking purposes. Should you prefer that we do not share this information please email email@example.com to opt out of this networking service.
RIGHT TO REFUSAL OF ENTRY
Steel Media, at it’s own discretion, reserve the right to refuse entry, cancel tickets, or eject from the premises, any delegate that satisfies any one of the following conditions:
• They are without the correct ticket or do not hold a valid pass.
• They are endangering the safety of other delegates or event staff.
• They are engaged to work for, or are acting on behalf of a competitor.
• They are circulating literature, assets, digital files or paraphernalia without Steel Media’s consent.
• They have been given forewarning that they are not to attend, or have been previously banned from entry.
• They conduct themselves in an offensive manner or offend other delegates through there actions. eg. drunk and disorderly.
Steel Media Ltd is not liable for any consequential loss suffered by the delegate as result of being refused entry.
THE VIRTUAL REPORT BUSINESS NETWORK
By agreeing to these terms and conditions you are agreeing to being contacted via email with relevant offers and business opportunities as part of the The Virtual Report Business Network. Steel Media Ltd will not share your contact details with any third party without your consent. You may unsubscribe from these emails at anytime.
PG CONNECTS PITCH & MATCH SYSTEM
The PG Connects Pitch & Match meeting system is provided on an ‘as is’ basis and must ONLY be used by delegates of PG Connects & VR Connects. You must register with the system before benefiting from the functionality that it provides.
Once registered, you agree to your details being searchable and viewed by other users of the same PG Connects Pitch & Match meeting system who may use this system to contact you to arrange a meeting. You are responsible for accepting or declining any invites for meetings that are created by users of the system.
Whilst meeting tables, rooms and points are provided at the venue, you may also choose to meet outside of the venue. Doing so is strictly your own responsibility and you understand that Steel Media is not responsible for these areas.
Steel Media will not be liable for any consequential losses, missed meetings or travel expenses incurred through you using the meeting system.
PG CONNECTS & VR CONNECTS RELATED COMPETITIONS
Entry and qualification to enter PG Connects & VR Connects competitions are strictly at the discretion of the promoters Steel Media Ltd.
Winners will be drawn and the winners will be informed at the time of the published deadline.
No purchase is necessary to enter.
The prize will be defined at the time, is provided on an as-is basis, and cannot be exchanged for the cash equivalent or for an alternative at the sole discretion of the promoter.
In the event of unforeseen circumstances Steel Media reserves the right to substitute any of the prizes for an alternative of equal or greater value.